Each Bees Abroad project has a local co-ordinator who reports regularly to the Bees Abroad project supervisor responsible for its administration. Projects are scrutinised and agreed in detail by the projects subcommittee and finally approved by the trustees.

Where projects are thought to require changes to make them more acceptable to BA these will be discussed and agreed with the recipients before the project is finally approved. Once the project goes ahead any variation from the agreed scheme needs to be explained and justified in writing to the trustees. The project supervisor is responsible for ensuring that the funds are used as agreed, that the activities required have been carried out and for reporting back to the trustees. The trustees oversee prudent financial management of projects. The treasurer has overall financial responsibility for each project.

Bees Abroad can only deal with properly constituted groups who are legally registered as required by the laws of the recipient country. Bees Abroad does not normally make donations to single individuals except in exceptional circumstances. Proposals for exceptions must be brought before the whole committee for approval.